Newsletter - Spring 2025

Notice of annual homeowners meeting

All homeowners are cordially invited to attend the annual meeting on Monday, April 7, 2025 at 6:00 pm at the Good News Church, 124 State Road, Mechanicsburg, PA 17050. Please mark your calendars and plan to attend.

The purpose of the annual meeting is to provide updates in the community and vote to approve the new operating budget. There will also be time for homeowners to share their comments.

If you cannot attend to vote in-person, sign and return the proxy voting form to 17 Longwood Drive. All proxy forms must be received prior to the start of the annual meeting.

DOWNLOAD PROXY VOTING FORM

Meeting agenda

Welcome
Pledge of Allegiance
Roll call (proof of quorum)
Proof of notice of meeting or waiver of notice
Approval of the minutes from the previous meeting (April 8, 2024)
Reports of officers and committees
- President’s report
- Treasurer’s report
  - Review of FY 2024 budget
  - Approval to carry forward the surplus funds from FY 2024 into FY 2025 per PA’s Uniform Planned Communities Act (§5313) and IRS Revenue Ruling 70-604
Landscaping & Social Activities report
- Projects completed in 2024
- Projects for 2025
New business
- Contractor access on common areas
- Approval of the FY 2025 Budget
Resident comments
Adjournment

President's message

Thank you to all the board members for your hard work in maintaining our lovely neighborhood. Paul and Barry deserve much appreciation for their efforts in keeping the HOA running smoothly.

Thank you to all the residents in adhering to all the rules and helping to make our community a place where everyone wants to live.

I look forward to seeing you at the annual homeowners meeting on April 7th.

— Teresa

NOTE: The HOA will provide homeowners attending the annual meeting on April 7th with a printed copy of the financial summary for FY 2024 and the proposed FY 2025 budget.

Treasurer's report

FY 2024 Financial Summary

REVENUES ACTUAL
Assessments $ 22,800.00

Resale certificates $ 100.00

Late fees $ 50.00

Interest $ 9.42

Total Revenues $ 22,959.42

EXPENSES

Common area $ 14,742.14

Administration $ 887.50

Total Expenses $ 15,629.64

Transfer to
Reserve Account $ 4,560.00 **

Net Income $ 2,769.78

FY 2024 Account Balances

OPERATING ACCOUNT
Checking $ 98.49

Savings $ 5,217.76

Total Operating $ 5,316.25

RESERVE ACCOUNT

Money Market $ 6,043.92
Working Capital Fund $ 2,400.00

CD (15 mo. 5.25%) $ 13,280.47

Total Reserve $ 21,724.39

Total Operating +
Reserve Accounts $ 27,040.64

UPDATED 4/3/2025 — The FY 2024 Financial Summary and Account Balances have been updated to reflect the fiscal year end on March 31, 2025.

** On April 5, 2021, homeowners voted to raise the annual assessment from $240 to $300 for the purpose of renovating the walking paths. The $4,560 transfer to the Reserve Account is calculated using the increase of $60 x 76 homes.

The Operating Account funds the HOA’s operations throughout the year. The main source of revenue is the annual homeowner assessments. Expenses are divided into two primary categories: common area and administration.

Common area expenses include grass mowing, seasonal cleanups, weed spraying, mulching, tree trimming, snow removal and maintenance of the walking paths.
Administrative expenses include insurance, printing & postage, legal, facility rental and income taxes.

The Reserve Account is used to fund major repairs and other long term maintenance and replacement projects. The working capital fund was approved in April 2023 for the collection of a $300 initiation fee when a home is sold to its new owner(s).

Updates on common areas

Projects completed in 2024

Removed two mature pine trees that suffered storm damage from Common area #2. Several overgrown trees were removed for safety concerns over the walking paths.
A damaged section of the front entrance hedges was removed and replanted with turf grass.
Vinyl fence around the stormwater detention area was professionally soft washed.
Rejuvenated the landscaped bed between 11 & 13 Ridgeway with assistance from homeowners.

Projects for 2025

Renovate the remaining sections of the original walking paths
- 1,150 ft. gravel section (behind the even-side of Ridgeway Drive) in Common area #2
- 500 ft. gravel section in Common area #3
Installation of new signage for the walking paths.
Removal of several overgrown trees along the property boundaries that were identified for disease and safety concerns.
Tree trimming along the walking paths to provide adequate overhead clearance.

New Business

Contractor access on common areas

The HOA's insurance provider requires the Board to have a Certificate of Liability Insurance (minimum $1,000,000 in coverage) on file for all contractors on Association property, including contractors hired by homeowners that require access on common areas with a vehicle or other equipment.

Homeowners shall provide the Board with the following information:

Company name
Primary contact person
Phone number
Email address (if available)

The Board will communicate all requirements to your contractor directly. Access will not be approved until the Board receives a valid Certificate of Liability Insurance.

Any damages to the HOA common areas will be the responsibility of the contractor. The homeowner may also be responsible for damages if prior authorization was not approved.

Proposed FY 2025 Budget

The annual assessment will remain at $300/home for FY 2025, which runs from April 1, 2025 to March 31, 2026.

REVENUES BUDGET
Assessments $ 22,800.00

Resale certificates $ 50.00

Total Revenues $ 22,850.00

Transfer from
Reserve Account $ 5,500.00 *

EXPENSES

Common area $ 27,200.00

Administration $ 1,100.00

Total Expenses $ 28,300.00

Net Income $ 50.00

* The budget includes a $5,500 transfer from the Reserve Account to the Operating Account to fund the anticipated $9,000 expense for the resurfacing project of the walking paths in common area #2 and #3.

Attention: Pet Owners

All pets must be accompanied by an individual and maintained on a leash (max. 6’ length) when leaving your property. No pets (including cats) shall be allowed to be unleashed or roam freely.

Owners are responsible for the clean up and disposal (in a proper receptacle) of their pet's waste—including on the HOA's common areas.

Please be respectful and keep pets out of neighbor's yards and landscaping.

Township Notifications

Residents can subscribe to news alerts, notifications of upcoming meetings, event announcements and other information by creating an account on Silver Spring Township's website.

Updates from Penn Waste

Penn Waste posts collection updates on their website. You may also signup for email notifications on changes to collections due to inclement weather.

COLLECTION CALENDAR

High demand for homes continues

Over the past few years, the demand for homes in Evergreen has continued to be strong. Many homes were sold within several days of being listed on the market.

A high demand combined with low inventory has pushed home prices higher throughout the development. A number of single-family homes have recently sold for over $400,000 and townhouses for over $300,000.

Welcome new neighbors

The HOA welcomed new neighbors to 23 Ridgeway and 31 Longwood in 2024.

Need to replace your HVAC system, water heater or other major appliances?

Homeowners are reminded to check with UGI and PPL Electric for available rebates when replacing your HVAC system, water heater or other major appliances.

Both companies also offer energy savings tips to help "save some green" on your utility bills.

UGI REBATES

PPL REBATES

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